Tubman Mental Health Center
Payroll & Accounts Payable Specialist
Hiring Timeframe
1-2 Weeks
Experience
Mid-level
Location
On-Site
Benefits
401(K) Matching
Dental Insurance
Health Insurance
Life Insurance
Paid Time Off
Vision Insurance
Job Description
Serve as a core member of the Finance team responsible for processing bi-weekly payroll for approximately 130 employees and managing day-to-day accounts payable operations. This in-person role requires exceptional attention to detail, strong transactional accounting skills, and the ability to operate under pressure to meet strict financial deadlines.
Job Responsibilities & Requirements
Key Responsibilities:
- Payroll Administration: Process bi-weekly payroll via Paychex; handle status changes, pay adjustments, garnishments, and benefit deductions; respond to employee inquiries; resolve technical vendor issues; and generate payroll reports.
- Accounts Payable & General Ledger: Receive, verify, and code vendor invoices; reconcile monthly statements and credit cards; prepare check batches; resolve PO or payment discrepancies; disburse petty cash; and process stop-payments or credit memos.
- Vendor & File Management: Maintain updated vendor records, W-9 files, and annual 1099 processing; maintain paper and electronic finance files; and assist with internal/external financial audits.
Requirements:
- Education & Experience: Associate’s degree in Accounting OR 2+ years of direct experience in payroll or accounts payable.
- Background Check: Must be able to pass a Minnesota DHS Fingerprint Criminal Background Study.
- Physical & Professional Demands: Ability to work independently and collaboratively; strong problem-solving skills; physical ability to stoop, kneel, bend, sit, walk extensively, and lift up to 50 lbs.
Preferred Qualifications:
- 2+ years of general accounting experience.
- Experience using MS Dynamics GP and Paychex software.
- High level of proficiency in Microsoft Excel.