Administrative Assistant

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Hiring Timeframe
1-2 Weeks
Experience
Intermediate-level
Location
On-Site
Company Info
Acadia Healthcare — North Tampa Behavioral Health
Company Website
Job Address

Wesley Chapel, FL 33543
United States

Job Details
Job Type
Full-Time
Shift and Schedule
First Shift
Conditions for Benefits Eligibility
Full time employees eligible

Benefits

401(K) Matching
Dental Insurance
Health Insurance
Paid Time Off
Vision Insurance

Job Description

We are seeking an organized and reliable Administrative Assistant to provide daily administrative support to facility leadership and staff. This role ensures smooth, efficient office operations by managing communications, calendars, documentation, and routine administrative tasks in a fast-paced environment.

The ideal candidate handles confidential information with discretion, communicates professionally, and excels at managing multiple priorities.

Job Responsibilities & Requirements

Key Responsibilities

  • Administrative & Executive Support:
    • Support facility managers and staff with daily organizational and administrative duties.
    • Manage leadership calendars, schedule appointments, and coordinate staff meetings.
    • Handle incoming phone calls, take accurate messages, or transfer inquiries; provide reception desk coverage as needed.
    • Prepare meeting agendas, attend meetings, and take accurate minutes.
  • Documentation & Data Management:
    • Draft, format, and maintain spreadsheets, databases, reports, presentations, and facility documentation.
    • Handle time-sensitive and confidential records in accordance with privacy and organizational standards.
    • Coordinate administrative programs and maintain office supply/filing systems.
    • Assist with physician credentialing processes as required.

Qualifications & Skills

  • Education & Experience:
    • Required: High School Diploma or equivalent.
    • Preferred: Associate degree in Business Administration, Office Management, or a related field.
    • Previous experience providing administrative support in a healthcare or corporate office setting preferred.
  • Core Competencies:
    • Strong written and verbal communication skills across phone, email, and in-person interactions.
    • High level of discretion and integrity when handling confidential information.
    • Proficient in basic computer software (e.g., Microsoft Office Suite, database systems, calendar applications).
    • Excellent time management, organizational skills, and attention to detail.
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